How to Fill Out an Envelope: A Comprehensive Step-by-Step Guide


Have you ever received a piece of returned mail because it was addressed incorrectly? Or perhaps your mail got lost in the delivery process because of a missing or inaccurate address? Filling out an envelope may seem like a small task, but it can have a big impact on whether your mail gets delivered to the intended recipient or not. In this article, we will provide you with a comprehensive step-by-step guide on how to properly fill out an envelope, as well as tips for making the process easier and avoiding common mistakes.

The Proper Way to Fill out an Envelope: A Step-by-Step Guide

Step 1: Start with a clean envelope. Make sure there are no markings or smudges on the surface where you will be addressing it.

Step 2: Write the recipient’s address on the front of the envelope. Make sure to include the following:

  • Their name
  • Street address or PO Box number
  • City, state, and ZIP code

Tip: If you’re not sure of the correct format for the address, you can use the USPS ZIP Code Lookup tool to find it.

Step 3: Write your own address in the upper left corner of the envelope. This is the return address, in case the mail is undeliverable or needs to be returned for any reason. Make sure to include the following:

  • Your name
  • Street address or PO Box number
  • City, state, and ZIP code

Tip: If you have pre-printed address labels with your return address, you can use those instead.

Step 4: Affix the postage stamp to the upper right corner of the envelope. Make sure the stamp is the correct denomination for the weight of the contents and that it is positioned right-side up.

Step 5: Place your completed letter or card inside the envelope and seal it shut. Your envelope is now ready to be mailed!

Sending Mail Made Easy: How to Fill out an Envelope

Filling out an envelope correctly is crucial to ensuring successful delivery of your mail. Here are a few tips to make the process easier:

  • Keep a supply of pre-printed envelopes on hand for convenience and consistency
  • Organize your mailing supplies, such as stamps, envelopes, and address labels, in a designated area to make them easy to find and use
  • Use a return address label that includes your name and address to save time and ensure accuracy
  • Consider investing in a postage scale if you frequently mail items of varying weights to ensure you are using the correct postage

Don’t Get Lost in the Mail: Tips for Filling out an Envelope Correctly

Many common mistakes can be made when filling out an envelope. Here are a few to avoid:

  • Misplacing or omitting the recipient’s apartment, unit, or suite number
  • Writing the recipient’s name or address incorrectly or illegibly
  • Omitting the return address or using an incomplete return address
  • Using incorrect or insufficient postage

Remember, incorrect envelope filling can result in your mail being returned or lost in the delivery process, so take the time to ensure accuracy!

Mastering the Art of Envelope Filling: Dos and Don’ts

To help you fill out envelopes like a pro, here are a few dos and don’ts:

  • Do write neatly and legibly to ensure the address is easy to read
  • Do use the proper format for the recipient’s name and address
  • Do use the correct postage to avoid returned mail
  • Don’t forget to include your own return address, in case the mail needs to be returned or is undeliverable
  • Don’t use abbreviations that may not be universally understood, such as “St.” for “Street”
  • Don’t use colored ink or hard-to-read fonts that may make the address difficult to decipher

Never Have Your Mail Returned Again: How to Fill out an Envelope like a Pro

Now that you know the proper way to fill out an envelope, here are a few final tips to help you become an envelope filling pro:

  • Practice filling out envelopes with friends or family members to ensure you have the process down
  • Consider using a mailing service such as USPS Click-N-Ship for added convenience and accuracy
  • Double-check your work before mailing to ensure accuracy and prevent errors


Filling out an envelope may seem like a small task, but it’s an important one that can have a big impact on whether or not your mail is delivered successfully. By following our comprehensive step-by-step guide, taking advantage of our tips, and avoiding common mistakes, you can ensure that your mail will reach its intended recipient without complications and delays.

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