Introduction
When it comes to emails, we all know how crucial the first impression is. But what about the last impression? The closing line of an email may seem like a small detail, but it can leave a lasting impact on the reader. Many people struggle with ending an email confidently and professionally, which is why we’ve put together this guide on how to end an email in 5 professional, personal, and positive ways.
5 Professional Ways to End an Email
When in doubt, stick to the classics. Here are five common and effective email sign-offs:
- Best regards
- Sincerely
- Thank you
- Kind regards
- Yours truly
Each of these closing lines brings a level of formality to your email and convey respect and professionalism. Use “Best regards” for traditional business settings or new professional contacts. “Sincerely” is a safe and reliable option for emails to people in positions of authority, like managers, directors, or professors. Reserve “Thank you” for when the recipient has done something for you, like answering questions or providing feedback. “Kind regards” is a good way to establish a level of friendliness without being too informal. And “Yours truly” is a good all-purpose closing for someone you know well but still want to show respect.
Adding a Personal Touch: Creative Email Sign-offs to Stand Out
One way to make a strong impression on the recipient is by adding a personal touch to your email sign-off. Personalized closing lines show that you took the time to tailor your message and make a human connection. Here are some examples of creative email sign-offs:
- Looking forward to connecting with you soon!
- Enjoy your weekend at the beach!
- Wishing you a happy and productive week ahead!
- Take care and stay safe during these challenging times.
- Thanks again for your time – your insights were incredibly helpful!
Choose a personalized closing line that shows you care. These options leave a lasting impression beyond just a polite goodbye.
Dos and Don’ts of Closing Emails
Now that you know some good options for closing lines, here are some general dos and don’ts for effectively closing your emails:
- Do include a closing line in your email to show that the conversation is coming to a conclusion
- Do sign your name to provide a clue as to who the email is from if you have a vague or confusing sender name
- Do use proper spelling and grammar to show professionalism and attention to detail
- Don’t be too familiar or casual with your closing line unless you have a prior relationship with the recipient
- Don’t use overly complicated language or industry jargon that the reader may not understand or misinterpret
Following these general rules can help ensure that your email lands its desired impact and conveys a professional and courteous tone.
The Power of Positive Closings: How to Leave a Lasting Impression
The tone and emotion of your closing line can have a significant influence on the recipient’s perception of you. People are more likely to remember positive emotions, so choose your words wisely in the closing line of your email. Here are some examples of positive email sign-offs:
- Have a fantastic day!
- Hope to hear back from you soon.
- Wishing you all the best in your endeavors!
- Looking forward to continued success together.
- Take care and thanks again for all your help!
Make sure your tone is positive, and leave the recipient feeling good about the interaction. It’s a great way to stand out and make a lasting, positive impression.
Breaking the Mold: Alternative Ways to End an Email
If you feel like mixing things up and trying something different with your email sign-offs, here are some unconventional options to consider:
- Until next time!
- The ball is in your court – looking forward to hearing from you.
- Stay curious and stay humble.
- Keep crushing it and don’t forget to take breaks
- Yours in peace and prosperity.
While these sign-offs might be too informal or unconventional for certain professional contexts, they could work well if you have established a strong rapport with the recipient, particularly in creative or casual contexts.
Conclusion
Ending an email effectively is all about finding the right balance between professionalism, personalization, and positivity. By following these tips, you can leave a lasting impression on the recipient and ensure that your email has the desired impact. Keep in mind the different email recipients, your email’s purpose, and the message’s tone to get a better idea of how to end it.