How to Electronically Sign a PDF: A Step-by-Step Guide


Have you ever received a PDF document that required a signature, only to find yourself scrambling to print it out, sign it, and scan it back in? Fortunately, with electronic signatures, signing a PDF is now much more convenient. In this article, we’ll explain the benefits of electronic signatures and provide a step-by-step guide on how to electronically sign a PDF using some of the best tools available.

Why Use Electronic Signatures on PDFs?

Electronic signatures offer a variety of benefits over traditional signatures. First and foremost, they’re much faster. With electronic signatures, you can sign and send back a document in a matter of minutes, rather than days or even weeks. Additionally, electronic signatures offer greater security, as they can be encrypted and authenticated to ensure their validity. Finally, electronic signatures are much more convenient, as you can sign a document directly from your computer or mobile device, without the need for printing, signing, and scanning.

To use electronic signatures, all you need is a PDF document and an electronic signature tool. These tools work by allowing you to sign a document electronically, either by typing in your signature or uploading a previously saved signature image. Once you’ve signed the document, the tool will lock it so that the signature cannot be altered or removed, ensuring the document’s integrity.

Step-by-Step Instructions for Signing PDFs Electronically

There are many tools available for electronically signing PDFs, but in this section, we’ll provide step-by-step instructions for using Adobe Sign, one of the most popular and reliable tools:

  1. Open the PDF document that requires a signature in Adobe Acrobat
  2. Click on the “Fill & Sign” tool in the right-hand pane
  3. Click on the “Sign” button in the toolbar at the top of the screen
  4. Select “Add Signature” and choose how you’d like to add your signature (e.g. type, draw, or upload an image)
  5. Position your signature in the document and click “Apply”
  6. Save the signed document and send it back to the original sender

Note that these instructions may vary slightly depending on which electronic signature tool you use, but the basic process is generally the same.

The Benefits of Using Electronic Signatures on PDFs and How to Get Started

As we mentioned earlier, electronic signatures offer many advantages over traditional signatures. In addition to being faster, more secure, and more convenient, they’re also more eco-friendly, as they reduce the need for printing and paper. If you’re interested in getting started with electronic signatures, the first step is to choose a tool and set up an account. Adobe Sign and DocuSign are two of the most popular tools, but there are many others available, so be sure to do your research and find the one that’s best for you.

Getting Your Documents Signed Faster: How Electronic Signatures on PDFs can Help

Electronic signatures can help speed up the document signing process in a variety of ways. For example:

  • You can sign a document and send it back to the sender in minutes, rather than waiting days or weeks for traditional signatures
  • You can sign documents from anywhere, at any time, using your computer or mobile device
  • You can reduce the need for printing and paper, making the process more eco-friendly
  • You can ensure the security and integrity of your signatures, as electronic signatures are often more difficult to forge or tamper with than traditional signatures

Electronic signatures have helped countless businesses and individuals save time, money, and resources. If you’re tired of dealing with the hassles of traditional signatures, we encourage you to give electronic signatures a try.

The Top Tools for Electronic Signatures on PDFs and How to Use Them Effectively

There are many electronic signature tools available, but here are a few of the best:

  • Adobe Sign: This tool offers a variety of signing options, including typed, drawn, and uploaded signatures. It also integrates with other Adobe tools, making it a great choice for those already using Adobe products.
  • DocuSign: DocuSign is one of the most popular and widely used electronic signature tools. It offers a user-friendly interface and a variety of customization options.
  • SignNow: SignNow is a fast, easy-to-use electronic signature tool that offers unlimited document signing and customizable branding.

When using electronic signature tools, it’s important to use them effectively. Some tips for doing so include:

  • Choose a tool with the features and pricing plan that works best for your needs
  • Set up your account and customize your signature settings in advance
  • Ensure that all parties involved are aware of the electronic signature process and have agreed to use it
  • Be sure to save copies of all signed documents for your records


Electronic signatures offer a faster, more secure, and more convenient way to sign PDF documents. With tools like Adobe Sign, DocuSign, and SignNow, anyone can sign a document electronically in a matter of minutes, without the need for printing, signing, and scanning. By using electronic signatures, you’ll save time, money, and resources, and make the process of signing documents much less of a hassle.

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