How to Edit a PDF on Mac: A Comprehensive Guide to PDF Editing

Introduction: Why Edit PDFs on Mac?

PDFs are one of the most popular file formats for both personal and business use. They’re widely used for sharing documents, contracts, and even resumes. However, sometimes you find yourself needing to make changes to a PDF document but don’t know-how. That’s where PDF editing software for Mac comes in.

The ability to edit PDFs on Mac can save you time and hassle, especially when you don’t have access to the original document. Additionally, PDF editing can boost productivity, resulting in a more streamlined workflow.

In this article, we’ll guide you through the steps to edit PDFs on Mac, explore the available software options, and provide tips and tricks for advanced PDF editing.

A Step-by-Step Guide to Editing PDFs on Mac

Editing a PDF on Mac requires opening the file with a software that allows editing capability. To edit PDFs on Mac:

1. Open the PDF file you want to edit in Preview, Adobe Acrobat, or any other PDF editing software installed on your Mac.

2. Move your cursor to the text you want to edit and click on it. You can also select the area you want to edit and press Command+E.

3. Delete or add text by typing new words or deleting the current ones. To change the size or font of the text, highlight the text, right-click, and select ‘Font’ or ‘Size’ from the edit menu.

4. To add or delete images, go to the ‘edit’ menu, select ‘Add image’ or ‘Delete image,’ and upload or remove the image as needed.

5. Save the edited PDF as a new document by going to ‘File’ > ‘Save’ or ‘Export’ and entering a new name for your updated file.

Exploring Available Software for PDF Editing on Mac

There are several software options available for editing PDFs on Mac, both paid and free. Let’s take a closer look at some of the most popular ones:

Adobe Acrobat

Adobe Acrobat is one of the most powerful PDF editing software available on Mac. Its features allow for more advanced editing tools such as reordering pages, merging different files, and OCR (Optical Character Recognition) scanning.


PDFelement provides a user-friendly interface for editing PDF documents on Mac. The software offers a range of editing, annotation, and collaboration tools that make it easy to work with any PDF document.


Preview comes preinstalled on Macs and is used for basic PDF viewing, editing, and annotation. With limited functionality, it is more appropriate for simple editing tasks.

Highlighting the Best Options for PDF Editing on Mac

When choosing the best PDF editing software for Mac, factors such as cost, user-friendliness, and features should be considered. Here are our top software recommendations for Mac users:

Best Overall: Adobe Acrobat

Adobe Acrobat is the best PDF editing software for Mac users who require advanced editing tools. It’s an all-in-one software that provides OCR scanning, media creation, and other advanced features.

Best Free Option: Preview

If you want to edit PDFs without spending any money, Preview is your best bet. Preview comes preinstalled and has basic editing features.

Best User-Friendly Option: PDFelement

PDFelement offers a simple and easy-to-use interface for non-technical users. It also comes with OCR scanning and other advanced features.

Tips and Tricks for Efficient PDF Editing on Mac

Here are some tips and tricks to help you work more efficiently and productively while editing PDFs on Mac:

1. Use keyboard shortcuts for common editing tasks, such as Command+E for editing text and Command+D for duplicating pages.

2. Install PDF editing apps on your mobile devices, so you can make quick edits on the go.

3. Use optical character recognition (OCR) software to convert scanned PDFs into editable documents.

4. Use PDF editing software that integrates with your workflow, such as software that allows you to edit directly within cloud storage services such as Dropbox or Google Drive.

How to Annotate and Review PDFs on Mac

PDFs can also be used for collaboration and reviewing. To annotate and review a PDF on Mac:

1. Open the PDF file in Preview, Adobe Acrobat, or any other software that allows annotations.

2. Select the text or image you want to annotate or comment on.

3. Click on the ‘Markup’ icon and choose the appropriate annotation tool, such as ‘Text,’ ‘Highlight,’ or ‘Note.’

4. Add your comments, highlights or notes.

5. Save the annotated PDF and share it with your team!

Advanced Editing Skills: From Editing Text to Optimizing PDFs
Advanced Editing Skills: From Editing Text to Optimizing PDFs

Advanced Editing Skills: From Editing Text to Optimizing PDFs

If you’ve mastered basic PDF editing and want to go further, there are several advanced editing skills you can use to take your PDFs to the next level. Some key skills include:

1. Editing text directly in a PDF document by using advanced editing tools in Adobe Acrobat.

2. Converting PDFs to other formats such as Microsoft Word or Excel. This can be done through a variety of software options including Adobe Acrobat and PDFelement.

3. Optimizing PDFs for various purposes such as web content or print documents. Optimize your PDF by compressing images, using appropriate fonts, and minimizing embedded JavaScript and video files.

Conclusion: Take Your PDF Editing Skills to the Next Level

In conclusion, editing PDFs on Mac can save you time and boost your productivity. With a range of software options available, there is a solution for anyone looking to edit PDFs on their Mac. From basic editing to optimizing files, mastering PDF editing skills can help you work more efficiently and effectively.

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